Clean Data, Clear Decisions — Data Entry & Management Done Right
Your business runs on data. When it's messy, everything downstream breaks — reports are inaccurate, CRM is unreliable, decisions are based on guesses, and your team wastes hours untangling spreadsheets instead of closing deals. Bad data isn't just annoying. It's expensive. Research shows that poor data quality costs companies an average of $12.9 million per year. For growing companies, it's the invisible tax on every department — marketing targets the wrong segments, sales chases dead leads, and operations runs on faulty assumptions. At Desisle, we provide accurate, fast, and confidential data entry, cleaning, migration, and management services that keep your business running on reliable information.
The Pain Points That Brought You Here
Your CRM is a dumpster fire.
30% of contacts have wrong emails. 15% are duplicates. Phone numbers are in 4 different formats. "Company Name" is sometimes the company, sometimes the person's name, and sometimes blank. Sales reps have stopped trusting the CRM entirely — they keep their own spreadsheets, which defeats the entire purpose of having a CRM.
You're manually entering data from PDFs, invoices, and forms.
Hours of tedious, error-prone work that nobody on your team wants to do. Your $80/hour employees are spending 3 hours a day copying invoice line items into a spreadsheet. That's $240/day in wasted high-value labor on a task that should cost $15.
You're migrating between platforms
and terrified of losing data. Moving from Salesforce to HubSpot? Excel to Airtable? Legacy ERP to modern CRM? It needs to be done right — one field mapping error and you've corrupted 50,000 records. The migration has been "planned" for 6 months because nobody wants to own it.
Your spreadsheets have become monster files
that crash when you open them. Inconsistent formatting. Merged cells that break formulas. Columns without headers. 15 tabs of different formats. Date formats that change between rows. Nobody can make sense of them — including the person who created them.
You've hired VAs for data work before and the quality was awful.
5-10% error rates. No QA process. Data entered into the wrong fields. Copy-paste mistakes. You spent more time checking their work than it would have taken to do it yourself. You need a team with actual quality controls.
Compliance requires clean, auditable data.
GDPR, HIPAA, SOC 2 — all require that you know what data you have, where it lives, and that it's accurate. Your current data state would fail any compliance audit. Cleaning it is a prerequisite for enterprise readiness.
Our Data Services
Data Entry
Manual and automated data entry from any source — documents, web pages, forms, invoices, receipts, business cards, scanned PDFs, handwritten notes, spreadsheets, and CRM exports.
- Structured data entry: Spreadsheets, databases, CRM records — following your exact field mapping and formatting rules
- Unstructured data entry: Extracting information from PDFs, images, emails, and documents into organized formats
- Web data entry: Capturing information from websites, directories, and online databases into your systems
- Real-time entry: For time-sensitive projects — data entered within hours of receipt, not days
Data Cleaning & Validation
Turn messy, unreliable data into clean, trustworthy information your team can actually use.
- Deduplication: Finding and merging duplicate records (contacts, companies, transactions) with smart matching rules
- Format standardization: Phone numbers, addresses, dates, currency, names — all normalized to consistent formats
- Error correction: Typos, truncated fields, wrong categories, misplaced data — identified and fixed
- Email/phone validation: Verifying that email addresses and phone numbers are active, deliverable, and formatted correctly using validation APIs
- Data enrichment: Adding missing fields (company size, industry, LinkedIn URL, funding status) from third-party sources
- Normalization: Mapping inconsistent values to standardized categories (e.g., "USA," "US," "United States," "U.S." all → "United States")
Data Migration
Moving data between systems with zero data loss, zero downtime for your team, and full rollback capability.
- CRM migration: Salesforce ↔ HubSpot ↔ Zoho ↔ Pipedrive ↔ Close ↔ custom
- ERP migration: Legacy systems to modern platforms
- Spreadsheet to database: Excel/Sheets → PostgreSQL, MySQL, Airtable, or CRM
- Platform consolidation: Merging data from 3-5 tools into one system of record
- Full process: Field mapping → test migration (subset) → validation → full migration → verification → rollback plan
CRM Management (Ongoing)
Keeping your Salesforce, HubSpot, or Zoho CRM clean, updated, and actionable — continuously, not as a one-time project.
- Contact and company record maintenance (weekly cleaning cycles)
- Lead enrichment and scoring setup
- Pipeline hygiene (stale deal cleanup, stage accuracy)
- Automation configuration (workflows, sequences, lead routing)
- Dashboard and report creation
- New field and property setup as your CRM evolves
- Quarterly CRM health audits with recommendations
Document Digitization
Converting paper records, PDFs, scanned documents, and handwritten forms into structured digital formats.
- OCR (Optical Character Recognition) for printed text
- ICR (Intelligent Character Recognition) for handwritten text
- PDF → structured spreadsheet/database conversion
- Invoice/receipt → accounting software import
- Medical records → digital patient database
- Legal documents → searchable digital archive
Our Quality Assurance Process
Quality isn't a checkbox — it's a system. Here's how we guarantee 99.5%+ accuracy:
- Training Phase: Team members are trained on your specific data schema, formatting rules, and quality expectations before any work begins
- Double-Entry Verification: Every record is entered independently by two team members and compared. Discrepancies are flagged and resolved by a senior reviewer
- Automated Validation: Scripts check for format compliance, required fields, range validity, and duplicate detection after every batch
- QA Sampling: Every 100th record is manually audited by a quality supervisor. If error rate exceeds 0.5%, the batch is re-processed
- Client Review Cycles: Weekly deliverables include quality reports with error metrics, allowing you to flag issues immediately
- Continuous Improvement: Error patterns are analyzed monthly, training is updated, and process improvements are implemented
What You Get
- Dedicated data entry team (scaled to your volume)
- 99.5%+ accuracy guarantee with double-verification QA
- NDA signed before any data is shared
- Secure file transfer via encrypted channels (SFTP, encrypted email, or secure portal)
- Weekly quality reports with error metrics and volume tracking
- Flexible delivery — daily, weekly, or batch processing based on your needs
- CRM-ready output in your exact format and field mapping
- Project manager as single point of contact
Security & Compliance
- NDA signed before project begins
- Encrypted file transfer (AES-256)
- Access restricted to assigned team members only
- GDPR-compliant data handling practices
- SOC 2-aligned operational controls
- Clean desk policy for all team members
- Background checks on all data entry staff
Pricing
| Service | Pricing Model | Starting At |
|---|---|---|
| Per-record data entry | Per record | $0.03-$0.08/record (volume-dependent) |
| Hourly data entry | Per hour | $8-$15/hour |
| Data cleaning project | Per project | $500-$3,000 (depending on records and complexity) |
| CRM migration | Per project | $2,000-$8,000 (depending on source/destination) |
| Ongoing CRM management | Monthly retainer | $500-$2,000/month |
| Document digitization | Per page/document | $0.10-$0.50/page |
Results
-
Real Estate Company Legacy database consolidation45,000 property records cleaned and merged 0.2% error rate Migration completed in 2 weeks with zero data loss
-
E-commerce Business Supplier catalog entry120,000 product records entered into Shopify Completed in 10 days 99.7% accuracy verified
-
Healthcare Provider Patient form digitization8,000 intake forms converted to EHR records HIPAA-compliant processing 99.8% accuracy and 400+ staff hours saved
-
SaaS Company Salesforce to HubSpot migration28,000 contacts, 5,000 companies, and 12,000 deals migrated Completed in 3 weeks Zero records lost and no disruption to the sales team
-
Law Firm Archive digitization30,000 case documents digitized and tagged OCR plus metadata structuring Document retrieval reduced from hours to seconds
-
Consulting Firm Ongoing CRM managementWeekly cleaning, monthly enrichment, and quarterly audits CRM accuracy improved from 62% to 97% in 3 months Sales team re-adopted the CRM
Who This Is For
Companies migrating between CRMs
(Salesforce → HubSpot, spreadsheets → CRM, legacy → modern)
E-commerce businesses
needing bulk product data entry, catalog management, or inventory updates
Healthcare and legal firms
digitizing paper records for compliance and efficiency
Sales teams
whose CRM is so messy that reps keep their own spreadsheets
SaaS companies
preparing for enterprise sales that require clean, auditable data
Any business drowning in manual data work
that their $50-$100/hour employees shouldn't be doing
FAQs
Double-entry verification (two people enter every record independently), automated validation scripts, QA sampling (every 100th record audited), and weekly quality reports. 99.5%+ accuracy guaranteed — or we re-process the batch at no cost.
NDA signed before any project begins. Encrypted file transfer (AES-256). Access restricted to assigned team members only. GDPR-compliant practices. Background checks on all staff. We take data security as seriously as you do.
Within 48 hours for standard data entry. Complex migrations require a 1-week scoping and field mapping phase. Rush projects: same-day start available for urgent needs.
Yes. We've processed 120,000+ records in single engagements. We scale the team to match your volume and deadline — whether that's 500 records or 500,000.
Any format: Excel, CSV, Google Sheets, PDF, scanned documents, images, web pages, Word docs, JSON, XML. We deliver in whatever format your target system requires.
Yes. We work directly in Salesforce, HubSpot, Zoho, Pipedrive, Airtable, Notion, Google Sheets, and any web-based tool you use.
We offer monthly retainers for ongoing CRM hygiene, data entry, enrichment, and management. Most clients start with a cleanup project and transition to a maintenance retainer.
Ready to Trust Your Data Again?
Stop making decisions based on messy spreadsheets. Clean data = clear decisions = faster growth.